Free Communications

FREE COMMUNICATIONS INSTRUCTIONS FOR AUTHORS

1. The abstract submission deadline is 11.59pm AEST on Monday 8^th December 2025.
2. All abstracts must be submitted online using the registration link. Faxed, posted, and abstracts submitted via any other email address will NOT be considered
3. Abstracts must be in English language only
4. Maximum 400 words/3050 characters with NO pictures, graphs, tables or images
5. References are excluded from the word limit but must be restricted to THREE ONLY
6. The decisions of the selection committee are final
7. All oral/video presentations will be 7 minutes in duration with no exceptions
8. Successful applicants for the Free Communications program will be notified by COB Friday 30th January 2026.
9. Presenters of accepted abstracts are required to pay for registration to AGES Annual Scientific Meeting by Friday 6th February 2026.
10. All presentations at the Conference will be via the Conference laptops. No personal laptops will be used for presentations. All presentations will need to be uploaded at the Speaker’s Prep area. Details will be forwarded to you with acceptance of your abstract
11. Any conflict of interest/sponsorship must be declared at the commencement of any presentation
12. Failure to follow the instructions for submission of abstracts may result in rejection of your document
13. A presenting author can only present a maximum of 2 presentations.
14. By submitting an abstract you agree that the Copyright of the abstract(s) is assigned to AGES only for the purpose of publication in the Conference Abstract Book and (if applicable) media releases/reports
15. NO changes to any abstracts will be accepted after 11:59pm AEST on Monday 8^th December 2025.
16. Any questions should be directed to the secretariat at ages@yrd.com.au

PLEASE NOTE: This information is in addition to the Free Communications instructions above, and is only applicable to video presentation submissions.

Abstracts for video presentations must be submitted in conjunction with the video file that will be presented. Please submit your abstract and video file in the following order

1. Submit your abstract. Once submitted you will receive a confirmation with a Dropbox link and abstract ID number for uploading your video file.
2. Upload your video file. Please ensure your video file name is in the following format; Last Name_First Name_Abstract ID Number and upload via the supplied Dropbox link.
3. Video files must not be longer than 7 minutes in duration. Video files longer than 7 minutes will not be reviewed and will be withdrawn.
4. Abstracts submitted without a corresponding video file will not be reviewed and will be withdrawn.